Families should not need a decoder ring to follow progress. Partnership works best when it follows a rhythm that everyone can count on. Create a weekly update that uses plain language and the family’s preferred format. Share what you taught, what you saw, and what comes next. Include one ask for the family, such as practice a skill at home or share an upcoming schedule change.
Keep it simple. One page. Five short sections. Today’s focus, how the student did, what we will work on next, how you can help, and upcoming dates. Use clear examples. Instead of “made progress on reading comprehension,” say “identified the main idea in three short articles with picture supports.” Provide brief data so families see growth over time. For example, “three out of five opportunities,” or “independent on two steps, verbal prompt on one step.”
Make access the default. Offer translation and interpretation. Ask families how and when they want to receive updates. Use text, email, paper, or a quick phone call, then log the method. Invite questions. When a parent asks for a change to the IEP, respond in writing with Prior Written Notice, and explain the decision in everyday language.
Build trust with consistency. Send the update on the same day and at the same time each week. If the teacher is absent, a teammate sends a short status note. Invite students to co author the update as a self advocacy practice. Close the loop by naming wins, naming challenges, and naming the plan.
Thoughts Processed 